|
||||||
|
||||||
|
Effective Email ManagementE-mail is one of the most powerful and widely used communication tools around today. Every day we log onto our computers at work and most of us will go straight to Outlook to check what new mail we have received. It provides a quick, easy way of communicating not only with other people in our organisation but people all over the world.There are huge benefits to business in having the ability to quickly and easily transfer information as well as being able to set up meetings more efficiently. It is however, essential that we understand the best ways in which to manage this information. Email Generation Rules Before you send someone an email there is one simple question you should ask yourself: Do you need a response from the recipients urgently? If the answer to this question is YES, then you should be trying to contact them by telephone, pager or in person. For example if you wanted someone to attend a meeting in 30 minutes time there is no guarantee that they will read their incoming messages in that time and may therefore miss the meeting. However, if the answer is NO, then email could then be used as an option. Once you have decided that email is the best option for relaying the necessary information you should follow these guidelines: High Priority Messages: A message sent as "high priority" requires action by the end of the following day. Time Specific Messages: Any message that is time specific must be expired after the relevant date. We will look at how to set expiration dates/times later is this section. Routine Message Categories: All routine messages will be categorized and either filtered to Personal Folders or, where appropriate, removed from email to a bulletin board. Follow Up Required:If a message requires reading or follow up the recipient must be in the To: field of the message. Information Only: If you put someone into the Cc: field of a message you should not be expecting the recipient to read or action it. You have sent it for their information only. Message Content: Keep your message brief, only use attachments if the data volume is significant and use the heading and the first 2 lines of your message to express both the content and the expected action you are requesting Email Processing Most of you will open Outlook when at the start of the day and leave it open until you shutdown your computer at the end of the day. To work more effectively with your e-mail program we suggest that you following these simple guidelines wherever possible: · Only check your Inbox 3 times a day - morning, after lunch and prior to going home. · Your Inbox should be empty when you close out of Outlook at the end of each day. · Filter your emails. We will look at how to do this later in this section. · Use Tasks and Schedule instead of e-mail messages When a message arrives in your Inbox, after you have read it, you should do one of the following things: · Delete it · Schedule it · Delegate it to someone else · File it ie personal folders or in the case of attachments, on your hard drive · Reply About the author: Leanne Koster is the Director of Big Blue Marble Software Training Solutions http://www.bigbluemarble.comau, specialising in in-house software applications and standard office applications training. Whether you have one person to train or one hundred, there's a training solution to suit. Circulated by Article Emporium Can You Really Make Money Selling New Release CD's & DVD's On eBay? Being an active eBayer, I am often being asked about products to sell. A common question is "Where can I purchase products such as new release CD's DVD's and Video Games for Playstation and X box at a 75% to 100% discount. Well folks, this sort of discount on this type of merchand... Create A Powerful Vision Copyright 2005 Alicia Forest In the Client Abundance coaching programs, we work on implementing several strategies that are designed to PULL your business forward, almost effortlessly. One of those strategies is creating a powerful vision for your business. My private client... When is 'Spying on Your Competition' a Complete Waste of Time? Copyright 2005 Ron Hutton Your brain screams "Gimme Fast", "Gimme Easy", "Do it for me automatically"! So when you see the headline that reads... "Imagine Spying On Your Competition To Build A Massive Targeted Keyword List Of 3000 Or More Keywords On Auto-Pilot..... How to increase your profits by 40% or more with no extra work! Copyright 2004 Richard Grady Before I expand on the above heading, I do have a slight confession to make - you will have to do 'some' work for this process to work but I promise it really isn't much and the long-term benefits can be absolutely incredible :-) The pro... How to publish your own highly demand ezine Ezine is an electronic newsletter that is published through internet. As a home based business owner, it is important for you to have your own ezine. You might ask 'Why do I need an ezine?' There are many reasons why you need it. But the main reason is that your o... Automatic Internet Marketing and Business Success On A Budget 3 Things You Must Do If You Want To Avoid The Internet Freebee Syndrome, And You Have No More Than $25 To Start A Business On The Internet. by Anna Mattingly There are plenty of free tools online for marketing. And many will get you sign ups and sales.... How To Increase Your Conversion Rate or What Most People Miss When It Comes To Optimization For Conv Copyright 2004 Konstantin Goudkov Everybody talks about the importance of testing your sales copy or a page layout. After all, proper testing can help you modify your page in a way that will drastically increase your conversion rate. In this article, I would like to... Effective Email Management E-mail is one of the most powerful and widely used communication tools around today. Every day we log onto our computers at work and most of us will go straight to Outlook to check what new mail we have received. It provides a quick, easy way of communicating not only with other pe... Keywords, How to find them Effectively To be a successful affiliate marketer takes a ton of work. You probably know this by now. Really! I hear some of you say. You thought it was a piece of cake, mostly because you don't have to worry about having your own product. Ok, so no product costs, no shipping... The MOST TRAGIC Mistake a New Marketer Almost ALWAYS Makes Copyright 2005 Richard Meredith So... you're a new marketer, and you want to make extra money or even perhaps a great living! One of the first things you do is join an affiliate program or downline club of some sort. Or maybe even you are trying your hand at Ebay or anothe... Common Work At Home Success Characteristics Do people that are successful in home based businesses share some common characteristics and, if so, what are the primary ones? The dictionary defines successful as: *having a favorable outcome, or *having obtained something desired or intended, ... Online Cell Phone Scams and Spam They're out there. Individuals trying to make a quick buck at your expense. You labour hours on end to produce quality content on your website only to get repetitive requests for huge numbers of product or promises for the greatest deals online. As a webmaster for a cell phone and ... UNDERSTANDING MLM MATRIX PLANS Copyright 2005 Judy Thompson If you are already involved in, or are contemplating a business using network marketing or multi-level marketing (MLM) as your marketing strategy, the better you understand it, the wiser and more successful you will be. Network marketing c... Home Based Businesses Have Their Share Of Frustrations The source of frustration addressed in his article may be all too familiar if you happen to work at an Internet-based home business which relies on personal relationships and/or teamwork. I am often contacted by members of my business team with a tale of woe ... Forums... What They Are And WHY They're Essential For Anyone 'Considering' An Online Business. Copyright 2005 The IWE, LLC Well... first off, let's define exactly what a Forum is so that you'll be able to relate to what I'm about to explain within this article. The simple definition of a Forum is... it's a online community with a open discussion that allows y...
|
|
|||||
|
||||||